Mailroom Asisstant

  • Full time
  • Prague
  • Posted 2 weeks ago

JLL

We are looking for a Mailroom Assistant for our Integrated Facility Management business line.

Role Purpose

The Mailroom Assistant reports to the Office Services Coordinator and is responsible for effectively and efficiently running the mail room by managing the overall mail and courier activity within the building.

What this job involves

  • Manage incoming / outgoing mail and courier services.
  • Coordinate mail handling across buildings and effectively liaise with the team.
  • Receive, direct and relay mail related correspondence (telephone, fax & email, scans).
  • Liaise with courier partners to maintain excellence of service delivery (DHL, POST, Securitas, S&S, etc.).
  • Suggest ways to make mail processes and records more effective and efficient.
  • Present necessary data to manager about activity in the mail room.
  • Monitor and maintain mail consumables stock according to agreed par-stock levels.
  • Provide reception coverage and assistance if required and be familiar with basic Receptionist Role & Responsibilities.
  • Maintain frequent contact with key business partners and stay up-to-date with their departmental mail requirements.
  • Prepare for/attend:Weekly catch up meeting with Office Services Coordinator & Facilities ManagerBi Weekly team meetings
  • Be familiar & adhere to Office Services internal procedures.
  • Handle and update allocated daily Trouble Ticket requests not less than twice a day when still pending.
  • Assist in training the Receptionist Floats
  • Support the wider JLL on-site team
  • As front line employee, act as an ambassador of the Integrated Facilities Management program
  • Ensure accurate and detailed hand over is planned & passed on (for tasks for which being responsible), if absent from the business.
  • All other tasks and duties as required.
  • Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

    Sound like you? To apply you need to be / have:

  • Experience in hospitality industry or strong customer service experience
  • Excellent verbal & written communication
  • Proficient with the use of Microsoft Office tools
  • Problem solving
  • Good organizational skills
  • Strong customer focus
  • Fluency in English and local language
  • What you can expect from us

  • You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
  • Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
  • Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you…
  • Apply today at jll.com/careers.

    #LI-KW2

    #LI-VV9

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

    To apply for this job please visit cz.talent.com.