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Executive Assistant & Project Coordinator

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We are Brown-Forman
For more than 150 years, the Brown-Forman Corporation has enriched the lives of generations with high-quality alcoholic brands. On the Czech market, Prague-based Brown-Forman Czechia s.r.o. distributes and markets a selection of premium and super premium spirits from the international portfolio. These include the American Whiskeys JACK DANIEL'S Tennessee Whiskey, Woodford Reserve, FINLANDIA Vodka, SLANE Irish Whiskey as well as the Scotch whisky Benriach and The GlenDronach and the tequilas EL JIMADOR and HERRADURA.
Around 5,200 employees worldwide look after the brands from Brown-Forman, which are sold in approximately 170 countries. The company, which has been family-run since 1870, is traded on the New York Stock Exchange. In Prague, the company has around 70 employees. Brown-Forman is committed to maintaining and expanding our leadership in the Whisky and Vodka categories in Czechia through a solid commercial strategy and by leveraging a working culture which is based on the power of diversity, inclusion and collaboration.
Meaningful Work From Day One
You will play a key role in the Prague office by providing a high level of
administrative support to ensure that office management and fleet processes are efficiently managed. Strong administrative skills and attention to detail is vital and you will be expected to get stuck in and deliver to deadlines. You will be encouraged to challenge yourself to make a positive difference every day in a fun and supportive environment.

Indirect reports: 2 receptionists
General Manager Czech Republic & administrative support
  • General administrative tasks
  • Expenses management including log book
  • Travel arrangements
  • Support on a special projects and an ad-hoc tasks

Czech Leadership Team administrative support
  • Travel and Expense management
  • Preparation of presentations for monthly Business Mixer
  • Coordination of the National meeting and other local meetings

Czech Team Meetings Organizations
  • Responsible for the organization of the following meetings: Business Mixers,
Family days and Quarterly Meetings
  • As a part of the project team responsible for the Annual National Meeting and
December Meeting including coordination of accommodation, refreshments,
teambuilding activities and other ad hoc events at the meeting
  • Overall Czech team meetings budget management

Contract management
  • Filing of all contracts in hard and soft copies
  • Responsible for tracking of all contacts

Facility and Fleet management
  • Collecting of the information regarding all necessities for the office
  • Communication with the Office building management and other suppliers
  • Fleet management in cooperation with HR

Communication Support
  • Responsibility for local intranet Czechia
  • Coordination of the BF Czechia web page including its content
  • Translation of documentation received from from CCA department
  • Cooperation with HR Manager Czechia on internal communication incl. posting
news on the noticeboard
  • Communication with the foundations (charity)

Office Management
  • Communicates and secures adherence to Office Rules
  • Responsible for premium and professional outlook of the Prague office
  • Mobile phones agenda
  • Other tasks given by General Manager Czech Republic
What You Bring To The Table
  • Experience of working with senior leadership in an EA role
  • Fluency in Czech, a high standard of English language (spoken & written)
  • Ability to develop and maintain effective work relationships
  • Able to manage conflicting priorities and deadlines
  • Excellent computer skills, specifically Microsoft Outlook, Word, PowerPoint and Excel
  • Ability to develop and maintain effective work relationships
  • Ability to travel as needed to attend meetings, conferences etc
Preferred education or experience
  • Bachelor's or equivalent
  • Experience of working at Board level in a EA role
  • Additional language (German or French preferred)

Requisition Type:
Management Level:
Global Job Level:
Number of Openings Available:
  Typ úvazku

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