Executive Assistant & Project Coordinator

  • Full time
  • Prague
  • Posted 3 weeks ago

Who is Brown-Forman?

For more than 150 years, the Brown-Forman Corporation has enriched the lives of generations with high-quality alcoholic brands.

On the Czech market, Prague-based Brown-Forman Czechia s.r.o. distributes and markets a selection of premium and super premium spirits from the international portfolio. These include the American Whiskeys JACK DANIEL’S Tennessee Whiskey, Woodford Reserve, FINLANDIA Vodka, SLANE Irish Whiskey as well as the Scotch whisky Benriach and The GlenDronach and the tequilas EL JIMADOR and HERRADURA.

Around 4,800 employees worldwide look after the brands from Brown-Forman, which are sold in approximately 170 countries. The company, which has been family-run since 1870, is traded on the New York Stock Exchange. In Prague, the company has around 50 employees. Brown-Forman is committed to maintaining and expanding our leadership in the Whisky and Vodka categories in Czechia through a solid commercial strategy and by leveraging a working culture which is based on the power of diversity, inclusion and collaboration.

Meaningful Work From Day One

This person plays a key role in the Prague office by providing a high level of administrative support to ensure that office management and fleet processes are efficiently managed. Strong administrative skills and attention to detail is vital and you’ll be expected to get stuck in and deliver to deadlines. You will be encouraged to challenge yourself to make a positive difference every day in a fun and supportive Environment.

Indirect reports: 2 receptionists

What You Can Expect

General Manager Czech Republic & administrative support

• General administrative tasks

• Expenses management including log book

• Travel arrangements

• Support on a special projects and an ad-hoc tasks

Czech Leadership Team administrative support

• Travel and Expense management

• Preparation of presentations for monthly Business Mixer

• Coordination of the National meeting and other local meetings

Czech Team Meetings Organizations

• Responsible for the organization of the following meetings Business Mixers, Family days and Quarterly Meetings

• As a part of the project team responsible for the Annual National Meeting and December Meeting including coordination of accommodation, refreshments,

team building activities and other ad hoc events at the meeting

• Overall Czech team meetings budget management

Contract management

• Filing of all contracts in hard and soft copies

• Responsible for tracking of all contacts

Facility and Fleet management

• Collecting of the information regarding all necessities for the office • Communication with the Office building management and other suppliers • Fleet management in cooperation with HR

Communication Support

• Responsibility for local intranet Czechia

• Coordination of the BF Czechia web page including its content • Translation of documentation received from from CCA department • Cooperation with HR Manager Czechia on internal communication incl. posting news on the noticeboard

• Communication with the foundations (charity)

Office Management

• Communicates and secures adherence to Office Rules

• Responsible for premium and professional outlook of the Prague office • Mobile phones agenda

• Other tasks given by General Manager Czech Republic

What You Bring to the Table

  • High School/GED/Secondary School; College/University (Bachelors or Equivalent);

  • Experience of working at Board level in a EA role

  • Fluent in Czech and Highest standard of English language skills (spoken, written) additional languages would be a plus (German or French preferred)

  • Ability to travel as needed to attend meetings, conferences etc

  • Excellent computer skills, specifically Microsoft Outlook, Word, PowerPoint and Excel.

  • Nothing Better in the Market

    Total Rewards at Brown-Forman is designed to engage our people to ensure our sustainable and profitable growth for generations to come. As a premium spirits company, we offer premium and equitable pay & bonus for individual and company performance. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce​.

    In Brown-Forman Czechia, we offer a competitive benefits package including, but not limited to, flexible-working options, product allowance, paid sick leave, meal vouchers, 25 days of holidays and private medical care, along with global career opportunities.

    #LI-KI1

    Brown-Forman Corporation is committed to equality of opportunity in all aspects of employment. It is the policy of Brown-Forman Corporation to provide full and equal employment opportunities to all employees and potential employees without regard to race, color, religion, national or ethnic origin, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other legally protected status.

    To apply for this job please visit cz.talent.com.