CW-Administrative Coordinator Oncology

  • Full time
  • Prague
  • Posted 1 week ago

Accountabilities to management and staff

Provides administrative support for a department/Business Unit through the delivery of a variety of business services

Responsibilities

Serves as a primary contact for Business Unit and coordinates ongoing Amgen processes for the team:

coordinates functional administrative processes of the team across all business activities such as contracts, requests, documentary materials, purchase orders, invoicing and payments within the system, 
organizes and provides support to team meetings
submits, reviews, completes and closes all records within the Amgen systems, in line with SOPs  
provides administrative and organizational support of marketing /promotional activities related to events, cooperates with third-parties
monitors lifecycle of promotional materials and tracks revision, is responsible for disposal of obsolete promo materials, might support internal tracking/ approval systems of promo materials,
manages vendor administration:  create / maintain vendors in systems
provides training, guidance and orientation to new team members

Ensures timely coordination of department members’ administrative needs:

manages calendars

coordinates local team meetings, arranges accommodations, time schedule, meeting’s requirements

organizes meeting rooms, including logistics, catering and equipment needs

prepares agendas, takes and completes meeting minutes; coordinates distribution, monitors progress and follows up on action items

independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

Minimum Requirements

High School Diploma
Minimum 3 to 5 years related experience in administrative support role
Experience using MS Office tools
Fluency in local language and English

Preferred Requirements

Experience in similar or related disciplinary and/or international environment
Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc. 

Competencies

Communicates details clearly and accurately; both orally and in writing

Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
Identifies and balances multiple priorities and the needs of multiple teams
Understands, follows and behave in full compliance with relevant SOPs, procesess and guidances
Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
Demonstrates a service-oriented approach to all activities
Demonstrates a willingness to learn new approaches and to adapt to change
Leads by example in promoting teamwork
Ensures systematic work and applies attention to detail

Join Us

If you’re seeking a career where you can truly make a difference in the lives of others, a career where you can work at the absolute forefront of biotechnology with the top minds in the field, you’ll find it at Amgen.

Amgen, a biotechnology pioneer, discovers, develops and delivers innovative human therapeutics. Our medicines have helped millions of patients in the fight against cancer, kidney disease, rheumatoid arthritis and other serious illnesses.

As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of diverse, ethical, committed and highly accomplished people who respect each other but compete intensely to win. Together, we live the Amgen values as we continue advancing science to serve patients.

To apply for this job please visit cz.talent.com.