Administrative Assistant supports Directors of one our local organization and his leadership team. Job responsibilities require coordination of multiple tasks to complete work assignments, which require advanced analytical ability, independent judgement, creativity, and problem-solving skills. This role requires strong communication skills for effective interaction with company executives and internal/external clients both on-site and remotely to maintain workflow.
Primary responsibilities for this position include, but are not limited to, the following:
Conduct General Administrative duties, which constitute approximately 10% of job responsibilities
Proactively organize and plan agenda of Director, assist with preparation of presentations and various documents.
Collaborate with global business & IT organizations to manage official IT documentation adhering to company policy and best practice. Advise authors on good document practices and document management requirements for official IT records.
Support and coordinate activities, meetings and events of Director and Leadership Team
Coordinate and perform multiple tasks
Prioritize and perform work activities under little supervision
Schedule complex, multi-leg, and international travel
Support and assist in the use of Team Sites
Organize special projects within the division or area
Support whole team with adhoc issues
Communication with admins in the US/Singapore.
The individual must possess outstanding communication and people skills and have extensive experience with event planning and coordination.
High School Diploma
Any Administrative experience supporting Directors/ Managing Directors will be considered as a huge advantage
Fluency in Czech and Advanced English proficiency
Advanced computer skills using MS Outlook, Word, Excel, PowerPoint
Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel
Experience with processing Expense Reports, Purchase Orders, Payment Requests, Vendor Add Forms
Ability to handle and prioritize a large number of simultaneous assignments
Experience with Event Planning and coordination
Extraordinary attention to detail
Outstanding communication and people skills
Nice to have: Advanced education or certifications such as Certified Administrative Professional, Project Management Professional Certification,
Work well under pressure
Be flexible and adaptable
great with time management
What we offer:
Position in leading global healthcare company
Global projects, international environment
Opportunity to learn and grow professionally within the company globally
Representative office in Prague
Wide range of benefits
Flexible working hours, home office
Yearly Bonus based on company and personal performance
Pension and health insurance contributions
Edenred Benefits + meal vouchers
Internal reward system – INSPIRE – with redeeming option as services, goods or vouchers
Up to date laptop and iPhone mobile device